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Use this form to keep track of all the important
items for the meeting. You may download the Word (.doc) version
by clicking here: Program.doc
Meeting Topic: ________________________
Meeting Title: __________________________
Meeting Date: __________ Meeting Time: _______________
Meeting Chairperson: ____________________
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Phone Numbers: |
E-mail: |
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Speaker:
Cost: ________
Travel Reimbursement: _________
Escort or ride arranged to meeting: __________________
Biography and program write-up received
Biography and program write-up sent to editor and to Ed Galvin
for web page
Posted Biography and program write-up on CNY member Listserv
CNYARMA
Speaker gift confirmed_____(# required)
Introduction completed
Receipts submitted
Reimbursement paid
Location:
Location confirmed and reserved
Food arrangements completed
Cost per attendee/lunch: __________
Room charge: ___________
Directions for newsletter and web page
Equipment:
Check with location first to see if they
will provide
Confirmed with speaker ____ Arrangements confirmed
Cost: _______
Newsletter:
Editor appointed: _________________________
Copyright permission obtained for article reprints
Articles submitted by deadline: __________(date)
Articles proofed and submitted to newsletter designer ___________(date)
Copy proofed for mailing ___________(date)
Mailed______(date)
Meeting:
Confirmed and listed who will be accepting reservations: ____
Jackie Lewis
Number of attendees confirmed with location: ________
Vendor sponsor secured
Vendor advertisement sent to Newsletter designer
Evaluations:
Passed out
Collected
Reviewed
Feedback presented to Board via ARMABOARD Listserv
Meeting in Review written and submitted for next newsletter
issue
Other/Notes:
Turn in to Secretary when checklist is completed
along with evaluations.
Program Resources
Newsletter:
Designer: TBD
Advertisements: David Langevin (315) 463-6790
david.langevin@ironmountain.com
Copyright Permission: Responsibility of Program
Committee
Articles:
Cover article – same topic as program if possible
President’s message - Pat Franks (607)
754-3050 pfranks@stny.rr.com
Treasurer's Report - Ed Galvin (315) 443-9760 elgalvin@syr.edu
Meeting in Review – Program committee
Editor’s message (optional)
Meeting Flyer
Full page advertisement for meeting sponsor
Full page advertisement for Iron Mountain which is sponsoring
all issues
Also must contain conference logo, membership
logo
Any additional information passed on by board
members or members including announcements etc.
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