CNY ARMA BOARD METING (VIA CONFERENCE CALL)
October 18, 2007
Present: Dave Langevin, Jackie Lewis, Dianne Hagan, Ed Galvin, Eileen Keating
Excused – Ed Becker, Pat Franks
MEETING MINUTES: On a motion by Ed Galvin, seconded by Dianne Hagan, and carried by unanimous vote, the minutes from the previous meeting were accepted as submitted.
FINANCIAL REPORTS: Ed Galvin reported that $1,500 has been received from Iron Mountain for newsletter advertising, however, $300 for sponsorship of a previous meeting is still outstanding. Dave will follow up on this.
BROCHURE – It was suggested that we ask Donna Goyette to redesign the brochure for us.
CONTACTS – Dave reported that he has called a number of local businesses and has several people interested in attending a meeting, including staff from Haylor Fryer & Coon; Hiscock & Barclay; North Medical; and Munters. Dave will personally follow up with 7-13 other individuals.
FUTURE OF ARMA IN NEW YORK STATE – Our Region Manager, Lorraine Anderson, has suggested that the four remaining chapters in upstate New York (Albany, CNY, Buffalo, and Rochester) consider merging to form two chapters. More discussion to follow on this suggestion.
NOVEMBER MEETING – The original date scheduled for the November meeting was November 12th. Since Veterans Day will be celebrated on that date, the group agreed to change the date to November 29th. The group agreed we should send out the meeting announcement flyers early and follow up later with the newsletter.
NEWSLETTER:
- It was suggested that we send out newsletters to CNY ARMA members first, then post them on the website at a later date for public view.
- It was also noted that in the next edition, we need to add the masthead (ARMail) back onto the cover of the newsletter.
ARMA CONFERENCE:
- Dave, Jackie, and Eileen provided an update on leadership sessions and other events from the ARMA conference held in Baltimore.
- Region assessment invoice will be forthcoming. This will be a minimal cost to the chapter.
- NE Region Conference – There was a lot of excitement and discussion of the 2008 regional conference to be held in Saratoga. Dave has a stock of Save the Date cards that he will distribute to our membership.
- One of the suggestions at the Region Meeting at the Conference was that chapters consider holding their year-end meetings at the Region Educational Conference in Saratoga in June of 2008. The group discussed this and decided not to pursue that option.
- Bylaws – We were reminded at the leadership meetings that chapter Bylaws need to be reviewed, revised, and sent to International for review and approval.
WEBSITE REDESIGN – Ed is working on redesigning our chapter website.
FOLLOW UP FROM SEPTEMBER MEETING - Dave will assure delivery of raffle & speaker gifts that were not distributed at the September meeting.
SPEAKER GRANT - Once Greg Hunter is confirmed for the April meeting and costs are known, we need to resubmit the speaker grant request to Lorraine.
BOARD PARTICIPATION - Dave will inform ARMA International that Angie Bowker is no longer on our Board.
CHAPTER LOGO – Dave is looking for someone to redesign our chapter logo.
Meeting was adjourned.
Respectfully Submitted,
Jackie Lewis
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