Present: Pat Franks, Eileen Keating, Dianne Hagan, Jackie Lewis, Ed Galvin, Angie Bowker, Ed Becker, Deb Montana
Guest: Art Hudak
MEETING MINUTES – On a motion by Dianne Hagan, seconded by Eileen Keating, and carried by unanimous vote, the meeting minutes from the March 22, 2007 meeting were accepted as submitted.
CHAPTER ARCHIVES – Ed Galvin reported that Syracuse University is holding the archives of CNY ARMA. Currently there are four boxes of CNY ARMA records. Ed distributed a draft SU Deposit Agreement for Board review. The group agreed that the chapter should pay SU for the service of maintaining and storing the chapter archives and discussed access and reproduction guidelines. Ed will make changes to the Deposit Agreement as per the discussion and will forward it to the Board via e-mail for further review.
CHAPTER BANK ACCOUNTS – The group had previously discussed the possibility of moving some chapter funds to a CD account. Ed Galvin suggested setting up two staggered CD accounts of $1,000 each. The group discussed the suggestion and asked Ed to check on rates for savings accounts and other CD accounts. This issue will be discussed further at the July planning meeting.
FINANCIAL REPORT- Ed Galvin distributed the Treasurer’s Report dated 5/24/07 showing a balance of $6,265.19. It was noted that $300 is still outstanding from Iron Mountain for sponsorship of the March meeting. Ed has asked Dave Langevin to follow up on this.
Ed also distributed an Income & Expense Summary for 2006-2007 dated 5/16/07. As of that date, the chapter showed a profit of $1,957.82.
NORTHEAST REGION LEADERSHIP MEETING- Registration fees have been paid for Dave Langevin, Jackie Lewis, Eileen Keating, and Deb Montana to attend. The group agreed that Jackie would be reimbursed for one night’s hotel fee. Deb’s costs for attendance will be covered through an ARMA region grant of $400.
Dianne Hagan reported that it is shaping up to be a great meeting. Three ARMA International board members will be attending, along with one staff member from HQ. ARMA International is paying for the leadership training that will be offered the second day.
It was agreed that Pat Franks would submit our chapter report to Lorraine Anderson by 6/1. Our report will be presented with all other chapter reports from the region at the leadership meeting.
ELECTION RESULTS – Jackie Lewis reported the following election results:
President – Dave Langevin
Vice President – Deb Montana
Treasurer – Ed Galvin
Secretary – Jackie Lewis
Immediate Past President – Pat Franks
Board Members – Ed Becker, Angie Bowker, Steve Goodfellow, Dianne Hagan, Eileen Keating
Chapter Member of the Year – (Announced at chapter meeting) – Jackie Lewis
Pat Franks thanked everyone for their willingness to serve the chapter and wished the officers and board members good luck in the coming year.
CHAPTER COMMUNICATIONS – Ed Galvin reported that he will continue as Treasurer for one more year and will continue to maintain the chapter website. He requested assistance with upkeep of mailing lists and managing the listserv. A request will be put forth to chapter members seeking someone to take over this task.
SUMMER PLANNING MEETING – The group agreed that 7/12 or 7/19 would be good dates to hold the summer planning meeting. It will again be held at Iron Mountain.
PINS & PHOTOS – Ed Galvin shared photos from past CNY ARMA activities and pins that were found in the archives. The group agreed it would be great if we could produce chapter pins again in time for the national conference in October.
The meeting was adjourned.
Respectfully submitted
Jackie Lewis |
