Present: Jackie Lewis, Dave Langevin, Eileen Keating, Ed Galvin, Pat Franks, Steve Lastres, David Pita.
Excused: Ed Becker, Angie Bowker
MEETING MINUTES – On a motion by Ed Galvin, seconded by Eileen Keating, and carried by unanimous vote, the minutes from the July 12, 2007 meeting were accepted as submitted.
BOARD RESIGNATION - Deb Montanta has submitted her resignation from the CNY ARMA board effective July 31, 2007. Deb has accepted a job in NY City. She plans to continue her membership in the CNY chapter as well as joining the Metro NY chapter.
COTY – Dave spoke to Trevor Mitchell at ARMA HQ regarding Chapter Member of the Year criteria. The measurement of the criteria for meetings for a small chapter like ours focuses more on the quality of the programs put together for the year vs. the quantity. Dave feels with what we have planned, we should be able to put together a good submission for the award based on how we promote & demonstrate RIM throughout the year. Steve suggested that the Board look at requirements and divide duties amongst board members to track data throughout the year so creation of the final submission documentation isn’t arduous.
BROCHURE – The group reviewed the revised brochure that Dave had e-mailed and made the following suggestions:
- Move Saratoga piece to center and move toolbox over with the meeting dates.
- Define RIM.
- Better explain what ARMA & chapter is – are you experiencing these problems, do you need help with… put inside near toolbox.
- Membership Chair/ VP – Do not list as open if using as a marketing piece to CEO’s, etc.
SEPTEMBER MEETING – Scheduled for 9/12 – Holiday Inn (changing to the Ramada), Cortland. Ed Becker has reserved the date for us. Cost will be $75 for the room and $5.50 per person for a continental breakfast consisting of coffee, juice, and pastries. Group recommended that we add fruit to the menu. Jackie will ask Ed Becker to do that. Cost will be $10 per person. We still don’t have a sponsor (Dianne will check into this.) Dianne is putting the presentation together.
MEETING SCHEDULE:
- November 12 - Competencies - Dianne will call HQ to arrange for a speaker. At this meeting we will also discuss our special project for December.
- December – Special Project Month – Adopt a family for Christmas? – We will announce this in the November newsletter.
- February 7 – IT/RIM Relationship - Eileen will contact Greg Hunter, Palmer School at LIU, to see if he is available. Once the costs are determined, we will consider applying for an ARMA speaker grant to help cover the costs of this meeting
- March – Ballot will be mailed.
- April 17 – Marketing your RIM program – Speaker to be determined.
- May 20 – Boat Tour – Putting Your Toolbox to Work for You - Toolboxes to be distributed (possibly donated from Home Depot). There will be no newsletter associated with this meeting.
- June 7-11 – NE Regional Leadership Meeting & Conference – Saratoga. Steve, David Pita, and Dave Langevin have been working hard to organize this event. Preliminary plans include:
- Saratoga Hotel - $139 (backup hotel – Marriott Courtyard Hotel – same rate)
- Evening events – harness racing, gaming, etc.
- Packages w/discounts being put together.
- Start on Saturday; Sunday leadership meeting w/full day speaker; Monday/Tuesday – two concurrent educational tracks.
- Committee will reach out to region members to solicit topics/theme.
- At October conference – will discuss concept of setting up booth to try to reach out to other regions who might have members interesting in attending.
- Committing to 100 attendees.
NE REGION NEWS - David Pita is creating a logo for the region and a regional website.
NEWSLETTER – Jackie reminded everyone that input is required by August 8th.
OUTSTANDING PROJECTS:
- Dave – Send 099 lists to Ed Galvin.
- Pat – Still needs to send letters to CEO’s of CNY ARMA board members.
- Logo needs to be finalized so we can get letters out – Dave to send samples by 8/2.
NEXT CONFERENCE CALL – October.
Meeting was adjourned.
Respectfully Submitted,
Jackie Lewis
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