• Retention Schedules
  - Guidelines for Purging
  - Academic Schedule
  - Administrative Schedule

• Depositing Records
  - Do's and Don'ts
  - Deposit Form (Word)
  - Electronic Deposit Form

• Retrieving Records

• Destroying Records
  - Retention & Disposition
    Schedules

• Files Management
  - E-mail Guidelines

Destroying Records

1. In most cases the destruction of records stored on a temporary basis is initiated by Records Management staff.

2. On a bi-annual basis Records Management reviews its database for boxes with upcoming destruction dates. The destruction date is determined at the time of deposit based on University Records Retention and Disposition Schedules.

3. Records Management prepares an Authorization to Destroy Records form and sends it to the depositing department for approval to destroy, which returns the signed form to Records Management.

   Note: Approval to destroy records must be from a dean, director or department head

4. Records Management pulls the boxes from the shelf and destroys them according to instructions received from the depositing department. Recycling is the normal method of destruction, but some records with personally identifiable information are shredded to preserve confidentiality. The cost for the shredding of records is charged back to the depositing department. See the Records Center Charges page.