Using the University Archives

Visiting the Archives

The Syracuse University Archives is open to all members of the Syracuse University community as well as the general public. Materials from the Archives do not circulate and therefore must be used in the Reading Room on the sixth floor of Bird Library. The Reading Room is open Monday through Friday from 9 am to 5 pm. It is shared with the Special Collections Research Center (SCRC). Please read SCRC’s procedures before your visit as they apply to both SCRC and the University Archives.

Collection finding aids and indexes are available upon request. Some finding aids are available on-line.

Researchers should note that while some Archives collections are stored at Bird, most of our holdings are housed at an off-site facility. A minimum of 2 business days is required to have requested materials brought to campus.

Restrictions

Please note as well that school, college and department records less than 30 years old are restricted. Records of the Chancellors, Board of Trustees and University Senate are restricted for 50 years. Researchers must obtain the written permission of the appropriate dean, director, or department head, or the Offices of the Chancellor, Trustee Relations or University Senate to access this material. Also, some collections that are unprocessed may not yet be available for research use. Please contact the Archives to determine if particular records you wish to use have any access restrictions.

Making a Reference Request

The University Archives staff accepts inquiries regarding the department's collections and information related to Syracuse University. Priority must be given to the University's students, faculty, staff and alumni, but questions from the general public are always welcome and will be processed as efficiently as possible.

Reproduction and Permissions

Photocopies, scanning and licensed use of Archives materials are subject to fees. Permission to reproduce images from Archives collections within a publication (including print, digital, web, moving image and performance) MUST be obtained in advance and in writing from the Archives. Use fees may apply.

Citations

Should research efforts result in a published work, e.g. book, article, media production, etc., please note the following guidelines when citing or thanking the Syracuse University Archives.

  1. Citations should always refer to the University Archives, Syracuse University Libraries.

  2. Any acknowledgement or thanks that you might kindly offer Archives staff should again refer to the University Archives, Syracuse University Libraries.

  3. Correctly citing the University Archives directly will aid future researchers in locating the materials you used.